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Accounting Specialist

Honolulu

Position Summary:

The Accounting Specialist is responsible for the day-to-day accounting duties involving invoicing/billing, accounts receivable, reconciling project budgets and billable expenses.

Job Duties and Responsibilities

  • Verifies the accuracy of invoices and other accounting documents or records.
  • Prepares monthly invoicing, including invoice creation/edits, review and transmission within required deadlines.
  • Processes client fee and project invoices including tracking/reconciling job costs and reimbursable client expenses; works with department managers to ensure accurate client billing.
  • Proactively follows up with clients regarding outstanding invoices, address and billing contact changes.  
  • Ensures clients are being billed accurately according to contract and fee agreements and that all pass-through expenses are properly billed.
  • Analyzes accounts to flag potential issues to senior finance personnel; recommends actions to resolve discrepancies.
  • Updates accounting records detailing financial business transactions (e.g., disbursements).  Enters data into computer accounting system.
  • Prepares various accounting documents and reconciliations
  • Compiles data and prepares a variety of reports.
  • Performs other related duties as assigned.

Knowledge, Skills, and Abilities

  • Thorough knowledge of accounting best practices and techniques.
  • Possess excellent written and oral communication skills.
  • Possess professional skills with a positive outlook.

Job Requirements:

 Minimum:

  • High school diploma or equivalent.
  • One year of experience in an accounting role.
  • Strong experience with Excel and Microsoft Office Suite software.
  • Attention to detail and ability to multi-task is an asset.

Preferred:

  • Experience with billing system, NetSuite.
  • Associate’s or Bachelor’s degree in Accounting.